Contract Signing Statements

This Housing and Food Service Contract (“HFS Contract”), made effective on the date of signature below, is a legally binding agreement between The Pennsylvania State University (“University”), a state-related institution and instrumentality of the Commonwealth of Pennsylvania subject to the Pennsylvania nonprofit corporation laws and the above-named individual (“Student”) for an assignment in University-owned residential spaces (“University housing”).

  1. Term. The Term of this HFS Contract is for the academic semesters provided above as “contract dates”. Specified dates for occupancy during the academic semesters will be finalized and posted at www.arrival.psu.edu no less than six weeks before the Contract Term begins. Student must select the Break Access/Holiday Housing addition in order to occupy his or her assigned housing during the official University closures for Fall Break (late November), Winter Break (late December/early January) and Spring Break (early March). Specific dates for such closures can be found at behrendcampusliving.psu.edu/important-dates.

  2. Eligibility. To be eligible for residence in University housing, Student must be in registered status, scheduled for courses as a degree-seeking student and at least 16 years of age during period of occupancy.

  3. Campus Meal Plan Required. All Students residing in University housing that does not include a personal kitchen are required to purchase the University’s Campus Meal Plan for the term of this Contract unless an exemption is granted under Section VI(b). For more information about the Campus Meal Plan, please visit behrendcampusliving.psu.edu/campus-meal-plan.

  4. Rates and Payment for Housing and Campus Meal Plan. In consideration for an assignment in University housing and a Campus Meal Plan, Student agrees to pay University the rates specified for their assigned housing and Campus Meal Plan, as announced, or as they may be adjusted by, the Board of Trustees for The Pennsylvania State University. Rates will be finalized by late March and available at www.hfs.psu.edu/rates. For purposes of guidance only, previous rates for housing and Campus Meal Plans can be found at on this site. Payment will be made in accordance with the University billing schedule established by the Bursar and can be found at www.bursar.psu.edu/duedates.cfm.

  5. Terms, Conditions and Regulations (“TCR”). Every academic year, the University publishes the “Terms, Conditions and Regulations of the University Housing and Food Service Contract” (hereinafter referred to as “TCR”) a document that details additional terms to this HFS Contract as well as rules and regulations on use of University housing. Student understands that TCR is a legally binding adjunct document that is hereby incorporated into this HFS Contract. Student acknowledges and agrees to read and abide by the TCR as if it was directly included in this HFS Contract. The TCR is available at behrendcampusliving.psu.edu/terms-and-conditions.

  6. Housing Assignment. Student understands that the housing assignment preferences provided to the University are not binding and that the University does not guarantee the assignment of a particular residence hall or room, or assignment of a particular roommate. The University reserves the right to make all assignments and any assignment changes considered necessary during the Contract Term. Student also understands that in order for the University to accommodate occupancy overflow, Student may be assigned to supplemental housing. Supplemental housing is comprised of non-traditional living spaces (e. g., residence hall lounges) that are converted into permanent living spaces. For more information on supplemental housing please visit behrendcampusliving.psu.edu/supplemental-housing.
    1. Housing Accommodations Request: If Student has a disability that may require a reasonable accommodation, Student understands that he or she may submit a Reasonable Accommodation Request Form for Housing and submit it to the Assignment Office in accordance with the University established deadlines. For more information on Housing Accommodations, please visit behrendcampusliving.psu.edu/medical-accommodations.
    2. Meals Accommodation Request: Students who have special dietary requirements that cannot be fulfilled by individual selection from the menu choices, available at www.hfs.psu.edu/foodpro, must contact the Housing and Food Services Office prior to accepting this Contract. If the University is unable to provide reasonable accommodations (including housing reassignment), the Student may be exempt from the Campus Meal Plan in accordance with the procedures provided in the TCR.
    3. Roommates: Student understands that unless a mutual roommate request is made, the University will randomly match students to reside together. Even if a mutual roommate request is made, there is no guarantee of an assignment with a specific individual. Student acknowledges and understands the process and timeline for submitting a roommate request, and how requests will be handled by Housing and Food Services, as outlined at behrendcampusliving.psu.edu/roommates.

  7. Financial Statement. Student authorizes University to apply any financial aid received toward charges assessed to the student account. University may continue to apply student aid funds for this purpose until Student rescinds this authorization, which may be done at any time by contacting the Office of the Bursar.

  8. Meningococcal Vaccination Statement. Student understands that all University students residing in University housing are required to comply with the Pennsylvania College and University Vaccination Act. This Act requires that students be vaccinated against meningococcal disease or qualify for an exemption. By signing this Contract, Student confirms that he or she is aware of the requirements, which can be found at www.studentaffairs.psu.edu/health/immunizations, and is in compliance.

  9. Housing Deposit. Student understands that the $100 Housing Deposit submitted with the acceptance of offer of admission to the University will not be refunded to the Student if the Student does not enroll and attend the University. If Student attends the University, the housing deposit will be applied to the student account as a $100 credit for the room charge.

  10. Liability and Insurance. Student agrees to hold the University and its agents and employees harmless from all damage, injury, liability, or loss sustained by Student or others in the Student’s room that results from the negligent or intentional misuse of the room by Student or others in the room. Student also agrees to release and hold harmless the University and its employees for any liability for loss, theft or damage to personal property of Student in any University housing, including parking lots. Since the University does not provide property insurance, Student is encouraged to maintain appropriate insurance coverage for personal property.

  11. Contract Cancellation or Release.
    1. Failure to Enroll. This HFS Contract may be cancelled if the Student does not attend or enroll at the University during the term of this Contract.
    2. Extreme Circumstances. The University may release Student from this HFS Contract if the Student submits a timely Contract Release Request and, on a case-by-case basis, the University finds that extreme circumstances warrant a release. If this Contract is released under this provision prior to the first day of classes for the Term of this HFS Contract, the Student will be charged a penalty fee equal to twenty percent (20%) of the applicable Housing and Campus Meal Plan rates. If this HFS Contract is released under this provision after the first day of classes for the Term of this Contract, the Student is responsible for the Housing and Campus Meal Plan charges incurred up to the date of cancellation or when the Student has removed all personal belongings from the assigned Housing and returned the room key, whichever occurs last. Charges are calculated by multiplying the number of days of occupation as determined above for the applicable academic semester by a computed daily rate, which rate is determined based on a truncated 8 week term (for fall and spring academic semesters) or truncated a 4 week term (for summer academic semesters). If the Student seeks a release from this Contract after the eighth (8th) week of the applicable academic semester (or after the fourth (4th) week if it is a summer academic semester), the Student remains responsible for the payment of the entire applicable semester’s Housing charge and Campus Meal Plan base cost. All unused Campus Meal Plan dining dollars in excess of $5.00 remaining at time of release will be refunded to the Student at face value.
    3. Withdrawal or Academic Drop. If the Student is no longer eligible for housing at the University due to voluntary withdrawal from the University or academic drop by the University, this Contract may be cancelled. If Student withdraws from the University or is academically dropped by the University before the eighth (8th) week of any given academic semester (or the fourth (4th) week if it is the summer academic semester), the Student is responsible for the payment of Housing and Campus Meal Plan charges incurred during the time period in which the student occupied the assigned housing. Charges are calculated by multiplying the number of days of occupation as determined above for the applicable academic semester by a computed daily rate, which rate is determined based on a truncated 8 week term (for fall and spring academic semesters) or truncated a 4 week term (for summer academic semesters). If Student withdraws from the University or is academically dropped by the University after the eighth (8th) week of the applicable academic semester (or after the fourth (4th) week if it is a summer academic semester), the Student remains responsible for the payment of the entire applicable semester’s Housing charge and Campus Meal Plan base cost. All unused Campus Meal Plan dining dollars in excess of $5.00 remaining at time of withdrawal or academic drop will be refunded to the Student at face value.
    4. Transfer of Obligation. The University may release the Student from this Contract if the Student is able to successfully transfer this Contract to another eligible student in accordance with the procedures and regulations delineated in the TCR.
    5. University-Sanctioned Academic Activity. The University may release the Student from this Contract if the Student submits a timely Contract Cancellation Request based on a University-sanctioned academic activity that will require the student to be away from campus (e. g., practicum, study abroad, internship).

  12. Contract Termination by the University. The University may terminate this HS Contract and require the Student to vacate University housing if the Student (1) does not meet the eligibility requirements; (2) violates any term or condition of this Contract, the Student Code of Conduct or any other University rule or policy; (3) fails to satisfy in a timely manner all financial obligations to the University; (4) engages in conduct that disregards the rights of other residents, jeopardizes the safety and/or well-being of him/herself or other residents; or otherwise disrupts the housing environment; or (5) if the Student’s conduct and/or proven criminal record indicates a potential threat or danger to the Student or the University community; In certain circumstances, Student may be entitled to a fair and equitable hearing by the Senior Director of Residence Life prior to termination. In the event of termination, Student is liable for Housing and Campus Meal Plan charges incurred through the date of termination and for any other damages or losses resulting from the Student’s violation of this HFS Contract.